AI-Powered Receipt Scanning Included

Flat-rate expense reports your team will actually finish

One predictable monthly price by team size — not per seat. Employees submit receipts, approvers review line by line, and accountants export print-friendly reimbursement batches.

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No signup required to explore · Accountants always free

Expense reimbursement in 3 simple steps: employee submits a receipt, approver approves, accountant pays

Receipts on every line

Every expense carries its receipt image. Employees can re-open any month and view item-level detail.

Duplicate detection

We hash each receipt by amount, date, and vendor — so the same receipt can't be reimbursed twice.

Line-item approvals

Approvers approve or reject each expense individually. Rejections require a reason and notify the employee.

Print-friendly accounting reports

Hand your accountant clean PDF batches grouped by month and employee, ready to print or archive.

Reimbursement batch tracking

Mark reports as entered for reimbursement and track which batches have been paid out — no spreadsheet tab required.

AI receipt scanning

Drop a photo and fields auto-fill. Basic AI receipt scanning is included. For more complex receipts, upgrade the AI Scanning Model for a nominal fee. Note: unreadable receipts are flagged before submission.

Per-company sign-in

Each company gets its own branded sign-in URL at approveexpense.com/c/your-handle for clean separation.

Three roles, one clean workflow

From receipt to approval to accounting — without a single spreadsheet.

Employees submit

Add an expense, attach the receipt, attest it's accurate. Monthly reports build themselves.

Approvers decide

Review every line item. Approve, or reject with a reason. Status is visible to everyone in real time.

Accountants export

Filter by month and employee, mark as entered for reimbursement, export a CSV or print a batch.

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What our customers say

Teams of every size use ApproveExpense to ship clean reimbursement batches every month.

ApproveExpense turned our month-end scramble into a 20-minute review. Receipts, approvals, and the batch for our accountant — all in one place.

Rocio Martinez

Owner · Salon Solutions

The line-item approvals are a game changer. I can reject a single charge with a reason instead of bouncing the whole report back.

Marcus Chen

Operations Lead · Northwind Logistics

Flat pricing by team size made the decision easy. No per-seat math, no surprise bills. We needed this to help our accountant with QuickBooks and it was the simplest solution to our problem.

Priya Patel

Founder · Lumen Studio

Ready to close the month in minutes?

Join teams using ApproveExpense to ship clean reimbursement batches every month.

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